Gas Station Financial Performance Tracker | Premium Edition

Know Your Numbers. Fix Problems in 30 Days, Not 12 Months. Premium Edition

Most operators look at their numbers once a year, when the CPA calls. By then, a problem has been costing them money for months. This fillable tracker gives you a one-hour monthly routine that shows where your money comes from, where it goes, and what to fix. It's built from a real Maryland gas station's numbers.

What's inside (14-page fillable PDF):

• A real case study: how lining up three years of numbers revealed a 1.3¢-per-gallon drop in fuel margin (about $24,000 a year) and turned it into a stronger lease negotiation
• Where your money comes from: which statements to pull each month, plus setup notes for commission dealers and open dealers
• Module 1, Monthly Revenue: fuel commission, inside sales, food service, lottery, ATM, car wash, gallons, and customer count vs. last month and last year
• Module 2, Monthly Expenses: budget vs. actual for every major cost, including cost of goods, plus your net operating income
• Module 3, Key Metrics Dashboard: 7 numbers that show your station's health, including commission per gallon, inside gross margin, payroll as % of gross profit, card fees as % of sales, and your "fuel cushion"
• Module 4, 12-Month At-a-Glance and Module 5, Year-over-Year comparison, ready for your CPA or landlord
• Warning signs and what to do: if you see this, check this, then do this
• 5 copy-and-paste AI prompts to pull numbers from statements, calculate metrics, and explain what changed
• Your Monthly Money Hour: a step-by-step checklist with a one-action plan for each month

Easy to use: a clickable table of contents, 200+ fillable boxes, and the formula next to every number. Type on your computer or phone with the free Adobe Acrobat Reader, or print on standard 8.5 × 11 paper. (This is a fillable PDF, not a spreadsheet, so you do the math yourself.)

Who it's for: gas station and convenience store owners who want to catch problems early, operators preparing for a lease renegotiation or financing, and multi-unit operators.

Instant digital download (PDF). Educational only, not tax, accounting, or financial advice. Results vary.